Department of Administrative Affairs
The Administrative Affairs Department provides high-quality services to university faculty and staff, fully complying with their official requirements and implementing them in accordance with the laws and regulations of the Ministry of Higher Education and Scientific Research as well as the directives of the prestigious university administration. Because of the importance of the administrative and financial tasks it completes, this department forms the institution's foundation and plays a major role in achieving its vision, mission, and objectives.
To be the best at handling administrative affairs by implementing electronic governance, keeping up with technology developments, creating a productive and comfortable workplace, and providing employees with financial and administrative services that satisfy their needs. This vision entails maximizing capabilities and performance to the highest standards while utilizing contemporary programs and technologies in all operations.
To develop and support all university employees by honing their administrative abilities so they can complete assignments efficiently. This involves making certain that all departmental needs are met on schedule, effectively, and with high quality to meet the goals of the university.
1. Establish a comprehensive database for all university employees in line with their job descriptions.
2. Ensure compliance with applicable laws and regulations to consistently improve administrative work and elevate its professional and technical standards.
3. Enhance the administrative workforce by encouraging participation in training courses and contributing to the development of plans that maximize their potential.
4. Foster ambition and high morale among department staff to achieve optimal alignment between job titles, academic qualifications, and assigned tasks.
5. Utilize available resources, energy, and technologies to improve work processes and achieve the best outcomes.
6. Maintain clarity and objectivity in all decisions, recommendations, and proposals to minimize challenges and obstacles.
7. Automate administrative procedures to keep pace with advancements in relevant administrative fields.
8. Identify deviations from plans after implementation and propose corrective measures to senior management for appropriate action and resolution.
1. Department Director for Administrative and Financial Affairs.
2. Assistant Department Director for Administrative and Financial Affairs.
Ms. Jenan Jiyad Kazem
The department includes several divisions as follows:
1.Academic Affairs Division.
2.Employee Affairs Division.
3.Recruitment and Staffing Division.
4.Files and Electronic Documentation Division.
5.Retirement Affairs Division.
6.Central Mail Division.
• Ensuring university employees' entitlements:
Facilitating university employees’ legal rights, including promotions, annual raises, medical and regular leave, maternity and paternity leave, spousal accompaniment leave, and study leave.
• Workforce Support:
Providing university units with the necessary human resources through recruitment, reappointment, transfer, or secondment to maintain efficient operations and workflow.
• Committee Formation:
Establishing committees for certificate evaluation, job title adjustments, miscellaneous services, contract amendments, and technical assessments, among others.
• Recognition of Academic Achievements:
Granting legal benefits for advanced degrees and academic promotions (from lecturer to assistant professor or from assistant professor to professor) in line with applicable regulations.
• Regulatory Compliance:
Developing and implementing guidelines, regulations, and instructions related to public service in accordance with existing laws.
• Official Endorsements:
Issuing endorsements for employees following organizational protocols and regulations.
• Service Extensions:
Preparing university orders to extend the tenure of faculty members as per established guidelines.
• Staff Monitoring:
Overseeing staffing changes due to retirement, resignation, dismissal, or rank-based transfers.
• Five-Year Leave:
Administering five-year leave policies in compliance with relevant regulations.
• Academic Title Assignments:
Awarding titles such as Assistant Lecturer or Lecturer based on the attainment of advanced degrees.
• Qualification Assessments:
Reviewing qualifications and facilitating job title adjustments or accelerated promotions under current policies.
• Faculty Secondment:
Arranging the secondment of faculty members to private institutions in alignment with established rules and instructions.
