Division of Files and Electronic Documentation
- Providing all university departments and divisions with the data and information they need.
- Performing both paper and electronic archiving to preserve, catalog, and file all documents, creating paper files for each employee and electronically archiving all university and administrative orders.
- Issuing certification letters for all staff to government departments and service summaries for University Presidency staff, as well as all delegation orders.
- Completing and following up on appointment procedures (verifying official correspondence, required documents, and securely storing security clearance responses) between the University Presidency and all ministries and other departments.
- Printing all university orders and official letters related to University Presidency staff, including (transfers and secondments, ending secondments, confirmation in position for new employees, post-leave deployment, deployment at the university, deployment with academic title, forming committees, assigning committees, opinion statements, receiving files, certifying receipt of files, sending files, circulars, sponsorship confirmations, authorizations, bonuses, letters of thanks and appreciation, regular paid and unpaid leave after approval, sick leave, maternity leave for female employees as per regulations, Hajj and Umrah leave, granting spouse and child allowances, service continuation confirmations, location allowances, hazard allowances, civil defense allowances, correspondence with government departments).
- Calculating and recording leave balances.
- Preparing and printing service summaries.
- Archiving all incoming orders and official letters for University Presidency staff, each in its designated place.
- Preserving and cataloging all official orders and letters for University Presidency staff according to each employee’s file.
- Creating files for personnel from organizational units to the University Presidency in the archive and documentation system.
- Performing both paper and electronic archiving to preserve, catalog, and file all documents, creating paper files for each employee and electronically archiving all university and administrative orders.
- Issuing certification letters for all staff to government departments and service summaries for University Presidency staff, as well as all delegation orders.
- Completing and following up on appointment procedures (verifying official correspondence, required documents, and securely storing security clearance responses) between the University Presidency and all ministries and other departments.
- Printing all university orders and official letters related to University Presidency staff, including (transfers and secondments, ending secondments, confirmation in position for new employees, post-leave deployment, deployment at the university, deployment with academic title, forming committees, assigning committees, opinion statements, receiving files, certifying receipt of files, sending files, circulars, sponsorship confirmations, authorizations, bonuses, letters of thanks and appreciation, regular paid and unpaid leave after approval, sick leave, maternity leave for female employees as per regulations, Hajj and Umrah leave, granting spouse and child allowances, service continuation confirmations, location allowances, hazard allowances, civil defense allowances, correspondence with government departments).
- Calculating and recording leave balances.
- Preparing and printing service summaries.
- Archiving all incoming orders and official letters for University Presidency staff, each in its designated place.
- Preserving and cataloging all official orders and letters for University Presidency staff according to each employee’s file.
- Creating files for personnel from organizational units to the University Presidency in the archive and documentation system.