Department of Administrative Affairs
Administrative Affairs
The department provides high-quality services to the university’s staff and faculty members, fully aligned with their official requirements, and implements them according to the regulations and laws of the Ministry of Higher Education and Scientific Research, as well as the directives of our esteemed university presidency. The department is considered the core of the university due to the value of the administrative and financial tasks it performs, contributing to achieving the university’s vision, mission, and defined objectives.
To accomplish administrative affairs tasks, implement e-governance, and keep pace with technological development to build an efficient and suitable work environment that provides administrative and financial services meeting employees’ needs. This is achieved by employing programs and technology across all operations and developing capabilities and performance to the highest possible levels.
To develop and support all university staff to master administrative skills required to accomplish assigned duties, ensuring the timely provision of all university department needs with efficiency and quality to achieve the university’s goals.
1. Establish a comprehensive database for all university employees consistent with job descriptions.
2. Ensure compliance with applicable laws and regulations to continuously improve administrative work and enhance it professionally and technically.
3. Develop administrative staff by participating in training courses and contributing to developmental plans to maximize their potential.
4. Inspire ambition and high motivation among department staff to achieve the optimal approach to job descriptions in accordance with job titles, educational qualifications, and the actual duties performed.
5. Utilize available resources, capabilities, and technologies to improve performance and achieve the best possible outcomes.
6. Maintain clarity and objectivity in all decisions, recommendations, and proposals for various transactions to reduce issues and obstacles.
7. Automate administrative procedures to align with technological advancements in all department-related administrative fields.
8. Identify post-implementation deviations from plans and propose corrective actions to top management to address and rectify them appropriately.
2. Ensure compliance with applicable laws and regulations to continuously improve administrative work and enhance it professionally and technically.
3. Develop administrative staff by participating in training courses and contributing to developmental plans to maximize their potential.
4. Inspire ambition and high motivation among department staff to achieve the optimal approach to job descriptions in accordance with job titles, educational qualifications, and the actual duties performed.
5. Utilize available resources, capabilities, and technologies to improve performance and achieve the best possible outcomes.
6. Maintain clarity and objectivity in all decisions, recommendations, and proposals for various transactions to reduce issues and obstacles.
7. Automate administrative procedures to align with technological advancements in all department-related administrative fields.
8. Identify post-implementation deviations from plans and propose corrective actions to top management to address and rectify them appropriately.
1- Assistant Director of Administrative and Financial Affairs.
2- Administrative Assistant.
The department includes several divisions as follows:
3- Teaching Staff Affairs Division.
4- Employee Affairs Division.
5- Recruitment and Staffing Division.
6- Files and Electronic Documentation Division.
7- Retirement Division.
8- Central Mail Division.
2- Administrative Assistant.
Mrs. Jenan Jiyad Kazem.
The department includes several divisions as follows:
3- Teaching Staff Affairs Division.
4- Employee Affairs Division.
5- Recruitment and Staffing Division.
6- Files and Electronic Documentation Division.
7- Retirement Division.
8- Central Mail Division.
⦁ Granting employment entitlements to university employees, including (legal promotions, annual raises, regular and sick leaves, maternity and delivery leaves, spousal accompaniment leaves, and study leaves).
⦁ Supplying university formations with the required staff through (appointment, reappointment, transfer, and secondment) to ensure the smooth continuity of all work requirements.
⦁ Forming various committees (degree recognition and title change, miscellaneous, contract service addition, technical) and others.
⦁ Granting legal entitlements to employees for postgraduate degrees and seniority obtained through higher education, as well as academic promotions from Lecturer to Assistant Professor and from Assistant Professor to Professor according to regulations.
⦁ Preparing regulations and guidelines related to public service and implementing applicable laws and instructions.
⦁ Issuing official letters of verification for university employees according to reference chains and valid instructions.
⦁ Issuing university orders regarding the extension of faculty members’ services according to regulations.
⦁ Monitoring staff movement at the university resulting from (retirement, resignation, record cancellation, transfer without grade, transfer with grade).
⦁ Granting five-year leaves according to applicable regulations and instructions.
⦁ Granting academic titles (Assistant Lecturer / Lecturer) derived from obtaining postgraduate degrees.
⦁ Calculating academic degrees, modifying, and accelerating job titles in accordance with applicable regulations and instructions.
⦁ Seconding faculty members’ services to private colleges according to applicable regulations and instructions.
⦁ Supplying university formations with the required staff through (appointment, reappointment, transfer, and secondment) to ensure the smooth continuity of all work requirements.
⦁ Forming various committees (degree recognition and title change, miscellaneous, contract service addition, technical) and others.
⦁ Granting legal entitlements to employees for postgraduate degrees and seniority obtained through higher education, as well as academic promotions from Lecturer to Assistant Professor and from Assistant Professor to Professor according to regulations.
⦁ Preparing regulations and guidelines related to public service and implementing applicable laws and instructions.
⦁ Issuing official letters of verification for university employees according to reference chains and valid instructions.
⦁ Issuing university orders regarding the extension of faculty members’ services according to regulations.
⦁ Monitoring staff movement at the university resulting from (retirement, resignation, record cancellation, transfer without grade, transfer with grade).
⦁ Granting five-year leaves according to applicable regulations and instructions.
⦁ Granting academic titles (Assistant Lecturer / Lecturer) derived from obtaining postgraduate degrees.
⦁ Calculating academic degrees, modifying, and accelerating job titles in accordance with applicable regulations and instructions.
⦁ Seconding faculty members’ services to private colleges according to applicable regulations and instructions.
